User guide

Introduction

Searching and browsing in the periodicals for this pilot has been provided by Olive Software using their standard search and browse interface (called Active Magazine). This has not been modified to suit these materials, but will be adapted for the full project according to the findings of the pilot.

You can also download the User Guide in PDF here.

Browsing

When the site is first accessed, it displays the first page of the first periodical, with some brief instructions about how to browse.

To view the contents for this issue, click ‘What’s inside’.

The table of contents displays in two parts: ‘Front page’ and ‘Main’. Clicking on ‘Main’ will display the full table of contents.

Note that the page displayed on the left now displays the first item on the list: here ‘The Patriotic Fund’. All the headings in the table of contents are links, so clicking on any one of them takes you straight to the article:

Note that with the full page displayed in the right-hand window it is barely possible to read the text. To zoom in on the text, click once on the page, which will enlarge so that the text is readable:

To open an article, double click on the highlighted title. The article will open in a separate window:

Note that there are some icons across the top of the window. The ‘+’ and ‘-‘ icons allow you to make the text larger or smaller. Other icons allow you to send the article link in an email, print the article, or bookmark the link.

It is also possible to see all the pages in this issue by clicking on ‘page thumbnails’:

To view other issues, click on ‘Back issues’:

Under ‘Choose year’, you have the options to choose ‘All’ which will display front page thumbnails of issues of all the available volumes. Pulling down this menu will also allow you to choose just one year (here, 1855, 1856, 1857 or 1858). Clicking on a thumbnail will display the chosen issue.

Searching

To search, click ‘Search’:

Underneath the search box are two other boxes: ‘Look in’ and ‘Show’. ‘Look in’ allows you to search just in the issue that is open, or in all issues. Note that it is not always clear whether you are searching in all issues or not—pull down the menu to check. Using ‘Show’ you can restrict the search to ‘Articles’, ‘Ads’ or ‘Pictures’ or you can select ‘All content’. Enter a word or words in the search box, then click the search button. The search here for the word ‘apron’ was first done with ‘Ads’ selected, which means that the search was restricted to occurrences of the word in advertisements; it was then repeated with ‘All content’ selected. Note the difference in the number of hits.


Note that in the left-hand window the searches are shown as snippets of text, with the term highlighted in the snippet. Clicking on a snippet takes you straight to the page on which the term appears, where it is also highlighted.

Search Tips

The search box will allow you to find the information you need easily. Simply type one or more search terms (the words or phrase that best describe the item you want to find) into the search box, use wildcards or logical operators as described below, and click “Search”. Using multiple words will return more refined results than a single word (just as it does in Google). Note that the search is not case sensitive.

Wildcards: these can be used in place of letters or numbers to broaden the search possibilities. E.g: * – can represent any number of any characters. Searching for sa* finds documents containing words that begin with sa, such as sale or save. ? – specifies one of any alphanumeric character, as in ?an, which locates ran, pan, can, and ban. You can place more than one wildcard in a word: b???d* will return broadening, bleeding and so on.

Phrase: The use of quotation marks ( ” ) finds documents containing the exact phrase entered in quotation marks. Any other operators are not effective inside phrase and counted as simple words. For example, “man* <OR> more” will return documents containing exactly the expression “man* <OR> more”.

Logical (Boolean) operators

  1. Entering an <OR> operator between two words finds documents containing at least one of the words, for example: Zetland <OR> Combermere.
  2. Entering an <AND> operator between two words finds documents containing both words, e.g. Zetland <AND> Combermere.
  3. Entering <NOT> before word will bring you documents which does not contain this word.
  4. Entering <NEAR/n> (where n is number) between two words will bring you documents where these words placed close to each other – in defined distance. For example, Zetland <NEAR/5> lodge will return documents containing the words only when they fall within five words of each other The maximum value of n is 9.

Word modifiers

  1. Placing <SOUNDEX> before word(s) brings documents containing words that sound like this word, e.g. <SOUNDEX> live will give you documents containing word leave as well.
  2. Placing <THESAURUS> before word(s) will search for this word as well as for its synonyms. For example, searching for <THESAURUS> mark would be like searching for mark <OR> result <OR> grade.
  3. Placing <STEM> before word(s) will search for this word as well as for its forms. For example, searching for <STEM> mark would be like searching for mark <OR> marked <OR> marking.
  4. Placing <FUZZY/n> (where n is number) before word(s) will search for this word, allowing it to have several errors, e.g. <FUZZY/2> document will find dokumant and decoment. This feature is handy in scanned archives, where some letters sometimes recognized incorrectly. The number is a limit on the errors allowed, and setting it to more than 3 or 4 will start retrieving unrelated words. The maximum value of n is 5